A step-by-step manual for your restaurant.
From first login to multi-branch management — who uses each Gastrolie module, when, and how. 10 chapters, ~12-minute read on average.
1. First Login & Account Setup
Tenant created, email confirmed — now what? Complete your branch details, pick your brand colours, enable the audit log.
- Branch profile & operating hours
- Brand colour & logo upload
- Currency & localisation
- Enable audit log
- 2FA setup (recommended)
2. Staff & Roles
Invite staff, assign roles (Owner, Manager, Regional, Chef, Server, Auditor …), set branch access. 25+ granular roles — each sees only their domain.
- Staff invitation (email + kiosk PIN)
- Role matrix (RBAC)
- Branch assignment & region
- Early clock-in prevention
- Staff archival
3. Audit & HACCP
Pull the HACCP starter from marketplace, build your own with drag-and-drop, assign auditors, set photo-evidence requirements.
- Template builder (10 question types)
- Question weights & auto-scoring
- photoRequired config (critical/all)
- CAPA workflow & escalation
- Hierarchical sign-off (SoD)
4. F&B & Kitchen
Add ingredients and supplier data, build recipes, link prep lists to daily service. POS-driven live stock deduction works automatically.
- Ingredient & supplier library
- Recipe builder × cost × allergens
- Prep list planning
- Stock count & waste tracking
- Menu Engineering quadrant
5. Shifts & Workforce
Shift templates, AI auto-scheduling, open shift market, kiosk check-in/out. Staff see and swap their shifts from their phone.
- Shift templates & rotations
- AI auto-scheduling (demand forecast)
- Open shift market (claim → approve)
- Kiosk check-in + early-clock prevention
- Payroll prep (9 formats)
6. Finance & Cash
Daily cash close, P&L report, budget variance, EBITDA. Every movement signed with GoBD §146 audit trail. DATEV / Lexware / Logo / Mikro export.
- Daily cash report workflow
- P&L builder (POS-aware)
- Budget variance analysis
- Multi-currency (FX snapshot)
- Payroll export (DATEV and others)
7. Analytics & Reporting
Branch comparison, peak density heatmap, customer cohort retention, server performance leaderboard. Natural language queries via AI Assistant.
- Branch benchmark dashboard
- Heatmap & trend analysis
- Customer cohort retention
- Server performance + tip mgmt
- AI Assistant natural-language queries
8. Mobile & Offline Work
Install the iOS/Android Capacitor app, run as PWA from any browser, conduct offline audits. Enable push notifications.
- Native app install (App Store / Play)
- Home-screen PWA install
- Service Worker & sync queue
- Push settings (VAPID)
- Mobile RBAC & STAFF allowlist
9. Multi-Branch & Franchise
How to set up the Brand → Franchise → Branch → Region hierarchy, share audit templates with franchisees, consolidated reporting.
- Brand vs Standalone vs Franchise tenant
- Template isShared sharing
- Region assignment & permission flow
- Consolidated P&L (multi-currency)
- Cross-tenant audit isolation
10. Security & GDPR
2FA setup, audit log review, data export, user data deletion requests (GDPR Art. 17), data retention policy.
- 2FA & SSO (Enterprise)
- Audit log retention & filtering
- Data export (JSON + CSV bundle)
- GDPR Art. 17 deletion requests
- Backup & disaster recovery